Weekly Dispatch • December 2, 2024

This week at Children's Aid: UKG Pro Training ... Holiday Party ... Book Club ... Compliance Suggestion Form ... Hiring Spotlight ... And More!

UKG Pro Training Sessions

As we get ready to launch UKG Pro, our new Human Resources Information System (HRIS) platform, on January 10, 2025, we have added additional training sessions to help you navigate the platform. All employees must begin using UKG Pro to clock in and out starting Saturday, December 14, 2024. If you have not previously attended a UKG Pro training session, please register for one below:

For Employees Only:

• December 2 | 10:00 - 11:00 a.m.
• December 4 | 1:00 - 2:00 p.m.

For Management Only:

• December 2 | 3:00 - 4:30 p.m.
• December 5 | 11:30 a.m. - 1:00 p.m.

These sessions are tailored specifically to your roles, ensuring you get the most relevant and impactful insights into UKG Pro. Don’t miss this opportunity to sharpen your skills and streamline your workflows!

How to access UKG Pro before the training session:

• You will need your login information for the training session.
• Please log into the platform in advance to ensure you are fully prepared. This will help you get set up and ready to participate when the session begins.
• URL: https://childrensaidnyc.ukg.net
• Username: TCAS+LastName+EmployeeID#
• Your Employee ID must be six digits. Add leading zeros if your ID has fewer than six digits (e.g., 067894).
• You can find your Employee ID in Workforce1.
• Your Last Name must match the spelling in Workforce1.
• Example Username: TCASMckenzie012345
• Default Password: Your date of birth in the format MMDDYYYY.
• Example: January 1, 1980 = 01011980
• If you have logged in previously, please use your current password.
• If you have not received your UKG Pro login information or do not remember your password, please contact Sarah Brennan at [email protected] for assistance.

Thank you for your attention — we look forward to a successful launch!

Informational Meeting: New Benefits Plan Option

We are excited to announce the addition of a High-Deductible Health Plan that includes a Health Savings Account (HSA) component. Under this plan, employer contributions will be allocated to employees' accounts over a scheduled period. Our benefits brokers from NFP will host an informational meeting on this plan. Please join us on Thursday, December 5, from 1:00 to 2:00 p.m. to learn more about this option.

  RSVP  

Children's Aid Book Club

Interested in joining the Children’s Aid Book Club? Discussions for our second book of the year, “Co-Intelligence” by Ethan Mollick, start in January! To RSVP for the virtual meetings and receive a copy of each book, please email [email protected]. We look forward to welcoming new folks to this cross-departmental community! Reading the book is encouraged but not required – discussions are open to all staff interested in participating.
 

Book	Meeting Dates for Discussion
The Anxious Generation by Jonathan Haidt	October and November
Co-Intelligence: Living and Working with AI by Ethan Mollick	January 10 from 12:00-1:00 p.m. February 14 from 12:00-1:00 p.m.
Invisible Child: Poverty, Survival & Hope in an American City by Andrea Elliott	April 11 from 12:00-1:00 p.m. May 9 from 12:00-1:00 p.m.

*All staff were invited to submit titles and vote on which titles made the Book Club this year.

Introducing our New Compliance Suggestion and Inquiry Form!

We're excited to launch an anonymous platform where you can share your thoughts, ask questions, and provide compliance-related feedback. Whether it's a suggestion for improvement, a concern you'd like addressed, or a general inquiry about compliance matters, this form is your go-to resource.

Your input will help us create a stronger, more informed compliance culture at Children’s Aid. Together, we can continue to create a safe and ethical environment for everyone.

For more compliance resources and tips please visit the Compliance Charlie Page.

How to Send PHI/PII Securely Outside
the Children’s Aid Network

Protecting sensitive data is critical. Protecting sensitive data is critical. When sending Protected Health Information (PHI) or Personally Identifiable Information (PII) outside of Children’s Aid, there are two secure options to choose from:

• Use #secure in the subject line of any email containing PHI/PII or sensitive data. This ensures the email is encrypted automatically.

OR

• Password-protect the document before sending it:
  • Save the document in Word or Excel.
  • Go to File > Info > Protect Document > Encrypt with Password and set a password. (Remember: The password cannot be recovered if forgotten.)
  • Send the password-protected document as an attachment and share the password in a separate email to the same recipient.

For more compliance resources and tips, please visit the Compliance Charlie Page.

Let’s work together to safeguard sensitive information!